Q – How long doe it take to clean up problem books?
A – Most people have the misconception that problem books can be cleaned up in an hour or two. The truth of the matter is it took months or years to get to this point so there is a high probability it is going to take more than a few hours to unravel things. The longer you wait, the longer it will take to get things straightened out and the more it will cost you to clean up your books. One of the worst things you can do is to procrastinate cleaning up your books and keep entering data which only compounds the problem even more. The best thing to do is have Exact Accounting clean up your books ASAP and then train you on what to do and what not to do so it doesn’t happen again. Training is key. This is why most people have trouble in the first place. Once you know what to do and what not to do, it is highly unlikely things will go haywire again!
Think about this, when you have problem books, not only are your financials off, you’re probably losing money (a lot of money) due to inadequate tracking of monies.
Q – I setup QuickBooks myself and am not sure if I set it up correctly. Can you make sure QuickBooks was set up properly and also train me on how to use QuickBooks?
A – Yes, we can review your QuickBooks program to ensure it is set up correctly. If there are problems, we can correct them. We can also train you on how to quickly use QuickBooks.
Q – I’m using QuickBooks but I know something is wrong because my numbers are off. Can you help me get things in order?
A – Yes, we can review your QuickBooks program for any problems and correct them. Once your QuickBooks program is in order, your numbers should be accurate.
Q – We’ve been using QuickBooks for several years now and I’m not sure we’re using QuickBooks to its fullest potential. Can you review what we’re currently doing and make any suggestions on how we can speed things up and operate more efficiently?
A – Yes, we can conduct a full review of your QuickBooks program to ensure QuickBooks is being used efficiently and correctly. Once the review has been conducted, we can make suggestions, corrections and provide any new training as needed.
Q – I currently do all my accounting with a checkbook and spreadsheet program, what are the advantages of using QuickBooks?
A – First, operating out of a checkbook and/or using spreadsheets cannot quickly and accurately provide the financial detail needed which is crucial for the day to day operations of a business. The advantage of using accounting software is having detailed financial data at your fingertips so you can determine the financial health of your business on the fly. Accurate financial records can also make the difference between getting that line of credit or loan that is crucial to the survival of your business or not getting the financing you need to keep your doors open.
Secondly, it’s about being in control of your finances. Why wait to know where you stand financially. Imagine being able to run financial reports any time you want!
And last but not least, getting things done in seconds by clicking a few buttons in QuickBooks to generate the data your CPA needs to complete your company’s taxes instead of you having to spend countless hours, days or weeks rummaging through receipts and mountains of paperwork. Wouldn’t you rather be doing something enjoyable with the extra time you save instead?
Decide now to make the switch! It’s easier than you think. We can help get you up and running in QuickBooks in no time. You’ll be glad you did!
Also, if your current accounting software is not cutting it, you may want to consider switching over to QuickBooks. We can help you make the move. We can do everything from setup, training and consulting for QuickBooks.
Q – Why shouldn’t I set up QuickBooks myself?
A – Unless you have an accounting background, odds are in your favor that you will set up QuickBooks incorrectly resulting in costly discrepancies down the road. The monies you will spend to correct these discrepancies later on will have far exceeded the costs of hiring an accounting professional to set up your QuickBooks in the first place.
Think about this, would you have an attorney draw up an important legal document for you or would you try and do it yourself?
The same goes for accounting which is the heart and soul of a business. If someone does not have an accounting background, why would they take it upon themselves to perform complex accounting routines that are crucial to the success of their business?
Q – How long does it take to learn QuickBooks?
A – You will be amazed at how quickly you can learn QuickBooks with the proper training. Our personalized training allows you to only learn what you need to learn in the shortest amount of time possible as in hours vs. days! Our training is based on how your business operates.
Q – How often should QuickBooks be backed up?
A – We recommend backing up your QuickBooks data every time you use QuickBooks. Unexpected power outages, power surges, hard drive crashes, viruses, theft, fires and human errors are some of the most compelling reasons to backup your precious QuickBooks data. Any of the above can result in the loss of some or all of your QuickBooks data and all your other data.
Not only must QuickBooks and your other data be backed up, it should be stored off the premises at another location or you can subscribe to an online backup service. If storing backed up data off the premises is not possible, then invest in a fireproof media safe. Media safes are heavy and expensive.
Subscribing To An Online Backup Service
The easiest and most hassle free way to backup your data is with an online backup service. You can not only backup QuickBooks, you can backup all your other data also. The advantage of subscribing to an online backup service is that all data is stored off site at another location. Not only that, you can also schedule the backup program to automatically backup your data when no one is using the computer (e.g. 3 am). Subscription rates vary and you will need a high-speed internet connection. There are numerous online backup services out there. Here are just a few:
One of the best investments you can make is the purchase of a battery backup for your computer. A battery backup is a powerful battery that allows your computer and monitor to run for 10-15 minutes or longer even after the power goes out which allows for a safe shutdown. Power fluctuations can damage a computer and destroy data. Abruptly turning off a computer can result in data file corruption which leads to data loss not only in QuickBooks, but in other software programs as well not to mention damaging your Windows operating system. A damaged Windows operating system can be a financial and technical nightmare.
Battery backups are inexpensive, easy to hookup, and worth their weight in gold!